Bernardsville Republican Municipal Committee
of the Republican Municipal Committee
of the Borough of Bernardsville
in the County of Somerset and State of New Jersey
ARTICLE I – NAME AND PURPOSE
Section 1 – Name
This organization shall be known as the Bernardsville Republican Municipal Committee, hereinafter referred to as the “BRMC”.
Section 2 – Purpose
The purpose of the BRMC shall be to promote the political philosophy of the local Republican Party, to assist in the election of qualified Republican candidates for public office, and to provide for an active Republican voice in the affairs of government, to provide a forum in which the issues of local importance can be heard and acted upon and to foster open and honest government that is civil and respectful of volunteers and citizens alike.
ARTICLE II – MEMBERSHIP
Section 1 – Members
The BRMC shall consist of one Committeeman and one Committeewoman, elected in the primary election, in even numbered years, to represent each of the districts in the Borough of Bernardsville in the County of Somerset for a two year term.
Section 2 – Vacancies
If no person is elected in the primary election as a Committeeman or Committeewoman from any of the election districts, or if a vacancy is otherwise caused to occur in any of the election districts, the BRMC Chairperson may nominate, subject to the approval by a majority vote of the BRMC present, a qualified individual from that district or those districts to fill any such vacancy (ies) for the remainder of the two (2) year term. Unless otherwise specifically designated, each Committee Member shall hereinafter be referred to as a Committee person, regardless of sex.
ARTICLE III- ORGANIZATION AND TERMS
Section 1 – Organization
The organizational meeting of the BRMC shall be held on the first Monday following the even numbered year primary elections. The hour and place of this meeting shall be designated in a written notice given by the Chairperson of the outgoing BRMC and to each member-elect. At this meeting, the members of the new BRMC shall elect, by a majority vote of the Committee persons present the following officers:
The Chairperson is not required to be a member of the BRMC. Any registered Republican residing in the borough may be selected as the Chairperson of the BRMC. The other officers are required to be members of the BRMC.
Section 2 – Terms
Any vacancy of an office of the BRMC shall be filled by a majority vote at the next BRMC meeting.
The term of each officer and Committee person shall be two (2) years, or until each of their successors is elected. Each outgoing officer shall turn over all of his/her records to the outgoing Chairperson, who shall then turn over such records to one of the incoming Committee persons.
All elected officers of the BRMC serve at the pleasure of its members. As such, the Committee persons have the right to remove officers upon the vote of two-thirds of the entire membership of the BRMC.
ARTICLE IV – OFFICERS DUTIES
Section 1 – Chairperson
The Chairperson shall:
A.) Preside at all meetings, enforce the rules of the BRMC, and be empowered to call special meetings.
B.) Serve as a member to the Municipal Chairs Advisory Board to the Somerset County Republican Organization, hereinafter referred to as the “County Organization”.
C.) Have authority to appoint chairpersons and members of all standing and special committees, and shall be an ex-officio member of all committees.
D.) Serves as chairperson of the Executive Committee of this body. The Executive Committee shall refer to the elected officers of BRMC.
E.) Preserve order and decorum and decide on all questions of order.
F.) Have the authority with respect to any Screening meeting to:
(i) Officiate at the meeting
(ii) Introduce guests
(iii) Thank all candidates for their participation in the screening process
Section 2 – Vice Chairperson
The Vice Chairperson shall:
A.) Assume the responsibilities of the Chairperson in his or her absence or in the event of a vacancy in the chairpersonship, however caused, until a new chairperson can be elected.
B.) Serve as a member of the advisory board of the County Organization when the Chairperson is unable to attend.
C.) Generally assist the Chairperson in the execution of the Chairperson’s responsibilities.
D.) Serve as the Treasurer of the BRMC which shall entail the following:
1. Maintain an accurate record of all receipts and disbursements of the funds of the BRMC and present a written report of such at each scheduled meeting of the BRMC.
2. Maintain, in demand or time deposits, with a local bank, all funds of the BRMC.
3. Subject his or her records to an annual audit by the BRMC.
4. File all reports as required by law.
Section 4 –Secretary
The Secretary shall:
A.) Maintain an accurate record of the proceedings of each regular and special meeting of the BRMC and present for the BRMC approval, written minutes of each meeting at the succeeding regular meeting.
B.) Maintain attendance records of all meetings.
C.) Prepare correspondence as authorized by the BRMC and maintain a permanent file of all communications.
D.) Be responsible for notifying members and the public (when appropriate) of all meetings.
ARTICLE V – AUTHORIZATION AND LIMITATIONS
These Bylaws are in accordance with the provisions of N.J.S.A. 19:1-1 et seq. (Title 19), Elections, of the Revised Statutes of the State of New Jersey as amended. This statute shall herein be referred to as Title 19.
The Republican Committee is authorized and controlled by Title 19. Any conflict between these bylaws and the provisions of Title 19 shall be resolved in favor of Title 19.
ARTICLE VI – MEETINGS
Borough Council members (including the Mayor) who represent the Republican Party should be encouraged to attend all open sessions of the BRMC meetings.
There shall be anywhere between four and eight scheduled meetings, where attendance will be taken, of the BRMC in any one calendar year.
Section 1 – All Meetings Other Than The Annual Screening Meeting
A. Frequency of Meetings — A biennial organization meeting shall be held on the Monday following the primary election. In addition to the biennial organization meeting, additional meetings shall be called from time to time at the discretion of the Chairperson.
B. Quorum — No official action at any meeting, other than a Screening meeting, shall be taken unless a Quorum consisting of a minimum of fifty percent (50%) of the members of the BRMC shall be present.
C. Voting — Necessity of Majority Vote. Other than the Screening Committee Endorsement (Section 2 below) all elections, resolutions, questions, and other matters to come before the BRMC shall be decided by a majority vote of those BRMC members present at a meeting in which there is a quorum. In case of a tie vote, a motion requiring a majority for adoption is lost, since a tie is not a majority.
Section 2 – Annual Screening Meeting
A Screening Meeting shall be held each year to evaluate candidates who seek endorsement for election to seats on the Borough Council (including the Mayor). A Screening will also be held to fill a ballot vacancy due to ineligibility or resignation of a nominee or to submit to the Borough Council the names of three (3) persons to fill vacancies which may occur therein. These meetings will be open to registered Republicans residing in the Borough and the press will be encouraged to attend.
Each member of the BRMC, who is eligible to vote, shall receive written notice (via e-mail or via the postal service) of the date, time and place of such meeting no later than 10 days prior to such meeting. All efforts will be made to announce in a local newspaper the meetings of the Screening Committee in advance of such meetings. Candidates must be registered Republicans who are eligible to run for the office in the Borough of Bernardsville.
A. No Proxy Votes — To vote in the screening process a BRMC member must be physically present at the meeting.
C. Candidates Presence at the Screening Meeting — If a serious personal crisis arises that makes it impossible for a candidate to attend the meeting to make a presentation and answer questions, the reason for absence will be presented to the qualified voters who are present. The absent candidate will be allowed to be considered for endorsement in the screening process only if a majority of the BRMC present approves that action.
D. Closed Portion of the Screening Meeting – Discussion among BRMC members regarding candidates, and actual voting will take place in a closed session limited to BRMC members. Candidates, including those who are BRMC members, shall leave the room before the discussion period in the closed portion of the screening meeting. Candidates who are BRMC members will be brought back into the closed portion of the meeting before each ballot so that they can vote. Candidates who are not BRMC members cannot vote and will not be returned to the closed portion of the meeting.
F. Ballot Counters — The BRMC Chairperson shall select two ballot counters prior to the Screening Committee meeting.
G. Voting shall be by secret ballot. BRMC members may vote no more than once in any single ballot for any one candidate.
H. Votes Required for Endorsement — A roll call of BRMC members shall be conducted immediately preceding each ballot. Endorsement shall occur when a candidate for endorsement receives the votes of at least 51% of the BRMC members
i. When there is one position on the ballot, endorsement by the BRMC shall occur when one of the candidates for said endorsement receives the Votes Required for Endorsement as set forth in paragraph H above.
ii. When there are two positions on the ballot, endorsement by the BRMC shall occur for any respective candidate when that candidate receives the Votes Required for Endorsement as set forth in paragraph H above.
iii. When the number of candidates exceeds the number of positions that will be on the ballot in the primary election, and none of the candidates receive the Votes Required for Endorsement as set forth in paragraph H, then the one candidate with the least votes shall be dropped from the ballot and the BRMC shall take another vote on the remaining candidates. When necessary, this shall continue until the number of candidates is reduced to the number of remaining positions on the ballot.
ARTICLE VII – RULES OF ORDER AND AMENDMENTS
Section 1 – Rules of Order
The BRMC will defer to Roberts Rules of Order in all matters not specifically outlined in these bylaws.
Section 2 – Amendments
Amendments to these bylaws shall be by the approval of two-thirds of the entire membership of the BRMC at the meeting following the introduction and approval by two-thirds of the entire membership of the BRMC of the proposed amendments. Bylaw amendments will be considered as needed with one meeting’s time frame (one month) notice.”
All amendments to these bylaws shall be effective the next meeting following the approval of such amendments.
ARTICLE VIII– DUTIES OF COMMITTEE PERSONS
Section 1 – Duties
It shall be the duty of the Committee Persons of the BRMC to:
A.) Identify Republican candidates to run for municipal office.
B.) Encourage voter registration.
C.) Stimulate Republican voting in all elections.
D.) Attend at least 50% of the scheduled meetings where attendance will be taken, starting with the day after the most recent June Primary or since you have been a member of the BRMC, whichever is shorter in order to vote in the BRMC Screening Meetings.
E.) Recommend for each election the name of one (1) Somerset County registered Republican to serve as a poll watcher
F.) To perform other duties which may be requested by the BRMC Chairperson.